Committee Meeting 8th January 2010 (should be 2011) - Actas de Reunion
Date & Location--Saturday 8th January 2011--15-00 - 16.15, Community Office
Present Mr. P. Hopkins. Mr.P.F.Ortuño. Mrs. S. Shaw. Mrs L.Jimenéz. Mrs. S. Evans, Mr.J.Gwynn. Mr. P. Simpkin.
Absent: Mrs. M. Taunton, Mrs. A. Atkinson, Mrs. C.McCarthy & Mrs. P. Ainger
Invited Guests. Mrs. M. Cowen, Mrs. A. Sheehan, Mrs. J. Titterton and Mr. G. Riviera Ortiz.
1. The committee was informed on the medical state of the President after her admission into Torrevieja hospital during the Christmas holidays. As the Acting Vice-President has been named at the Committee meeting of the 8th of December 2010 and that is [sic] has been signed by the Prsident, Mr. P.F. Ortuno can carry out the necessities of the Community while the President is recuperating.
2. Balances: Current Account: 18.844.70 € Saving Account: 20.000.00 €
3. Treasurers Report----impossible to read
As decided at a previous committee meeting, we are checking with the lawyers who pays for the cancelled Court Cases? The treasurer has a meeting with the lawyers on the 10th of January and will be speaking to them.
2010:
The analysis of the electric consumption for the terrace of the bar has been completed. The total price is 283,03 € if compared with the electric consumption for 2009 there was an increase of 50.80 €.
The analysis of the expenses for water and electric for the pool (inc. The toilets) has been completed. The total price using the current tariff for electric is 3.385.23 € and for water 5.352,50 €.
The accounts have yet to be printed or revised. The treasurer will advise all residents on their completion.
4. The minutes for the previous meeting were read out with the errors mentioned.
5. After a debate the committee approved the proposal to refund the 'overcharge" of the electric tariff from January 2010 until it's reduction. Therefore the differenee of 0.09 € credit per unit of electric used. Therefore 7 entries for the bar and 2 trimesters for residents.
6. Items Pending for 2010:
A. Administration
The 2011 Database
We have ordered the new database and are awaiting the delivery with a few modifcations {ability to send multi-electronic billing)
The up to date copy was sent on the 31st of December 2010, The Debt y comunidad 2011 will be charged automatically (Need to enter the rental eharges for the bar. lock-ups and land)
Resident. Tenant and commercial information will be updated automatically.
Web Page
We are awaiting the arrival of an estimate to have a web page for residents to check their accounts and view any financial information directly.
Utility Bills
i. The meter readings for the 4th trimester have been completed, we are waiting for the database to issue the bills.
ii. As from 27th of January we will be staring the monthly meter readings for those who live here.
We are waiting for a modification in the tariff for Iberdrola and Aguagest - we need to modify our tariffs as well.
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• We need to make an appointment to add the Acting Vice-President's signature for those authorised to sign cheques.
• We need to make an appointment with the manager to discuss the possibility of reducing the transfer costs when we pay via the internet.
PrePaid electric meters and drip water meters
We are waiting for the an estimate with a cheaper supplier.
We are waiting to receive more information and the costing for the drip water meters.
Repair to the office computer
We are waiting for an appointment for the technician to come and give us an estimate for the repair. If too expensive we will swop the computers around.
B. The Gates
We have received confirmation in writing from the lawyers regarding authorisation to have the gates in operation, we haves [sic] asked for an inspection from a technician for the system and receive a report and estimates. The committee was informed during the investigations during 2010 that we are not able to have a key operated system; therefore the only options available are cards, codes or vehicle recognition {with this option we have the ability to have open to all with recorded entries of licence plates including the entry/exit times or only numbers registered on the system (taking into consideration the bar and it's users))
C. The Transformer
We have returned the form, completed by the electrician, detailing the details of the transformer. We are waiting for a response to see if we have to replace the transformer.
We have asked for two estimates:
1) A new transformer
2) A second hand transformer.
The treasurer has looked through the 2003 database and has found, if entered correctly, the total was 10.711,66 €
D. The Drainage System
We are waiting for the new sensor to be installed for the pump to work automatically.
E. The lawyers
• Clara's Deeds - Check on the classification on the land (Mi-Sol or La Torreta-Florida) and access through the community, [since January 2009)
• S. Security • Tribunal in Alicante and the pending inspection, [since may/june 2009)
• Suma - The problem with plots 4,5,6,7,8,9 [after the purchase by MOPUD).[since may/june 2009)
• Official letter - for 605 - Muñoz, over the official complaints [Tres Jotas company official residence), full time rubble skip and the cat sized rat infestations, [since June 2010)
• Bar Mi-Sol - The application licence, Modification for disabled toilets, and the current pending contract, [since 2008]
• Pending Court Cases - presented in 2010 and the cancelations for liquidated accounts, (since January 2010] 649 - Ordiz Orviz [the biggest debtor, ordered as the first certificate to be presented)
• Previous Court Cases - The cancelation of liquidated accounts.
• Official letter for the infractions of plot 70.
F. The Bar
We have asked from the lawyers a letter detailing the requirements for the completion of the opening licence.
We need to organise for new estimates for the work needed inside the bar, incorporating it into the ladies toilet or a single disabled toilet In the outside square (thinking of a building licence and architect charges).
6. We have received the minutes for the meetings in 2010 and will be sending them out with the January bills.
7. Other Business:-
i. The owner of plot 601 was given the floor to air his complaint personally and to provide photographic evidence for his complaints.
ii. Two emails were received from owners were read out to the committee, as requested, over the general nuisances of the tenants of the flats e.g. the music, cars arriving and departing at all hours, the destruction of community property and the total disregard to public health.
An official denuncia has been presented against Clara and her tenants, but we will ask the lawyers to send her a letter. A proposal received consisted of building a wall surrounding the basketball pitch and the children's playground with bricks. The committee approved to renovate the wire fence and charge the 649 account as done for the repair of the electric caseta in front of the caravans.
iii. We have received an official letter from the lawyers of plot 513 regarding the reclamation of 1.500,00 € which was paid to the lawyers for her costs for the court case which the owner lost and preferred to sign a monthly payment contract rather than the completion of the embargo process. The treasurer gave the information to the owner when he first asked in the 3rd trimester of 2010. We will inform the lawyer to resolve the situation as the community was not paid, signed a receipt and didn't know about the contract in the first place.
iv. We have received a certified tetter from the owner of plot 464 over the Extraordinary General Meeting of November 2010. The complaints were read out point by point. The owner has asked that the letter be attached in the "libro de Actas". We will check with the lawyer at the monthly meeting of the 10th of January 2011
v. We have received another complaint from the tenant of 254 against the plants in the garden of 256. The last time the cost of the gardener was placed onto their account, but the owner is still a debtor. The committee will look for a permanent solution as soon as possible.
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vi. The possibility of using the post-boxes for those residents who wish to use them was discussed, if we use the security hut and free post-boxes given by the Town Hall we only need to fix them to the walls and offer them to residents.
If a resident wishes to use the external post-boxes they will only need to pay for the cost of a key for the entrance door, then start enjoying the new service, if not then you shall stay using the current system. Our "Postie" will still collect the post and deliver to the office as usual. This way all residents can choose the service they prefer. The committee decided to concentrate on the gates first.
The next monthly committee meeting will be the 1st of February 2011 at 13:00
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