2008-07-08-Unofficial Meeting

UNOFFICIAL MEETING 08/07/2008

Present:           N. Stacey, S. Shaw, P. Whitehead, A. Impey, L. Jimenez

C. McCarthy, L. Foley, J. Braim

Absent:            T. Connelly, P Olive, J. Titterton

                        .

09.31

Minutes of the last meeting were passed around for reading.

Bank Statement: €11,173.92

Electric and water bills have been paid for this month, also €1,000 to the new gardeners, €5,000 for the pool contractors and €500 for Petty Cash.

The insurance money taken from the bank account in respect of the gardener’s vehicle has now been recovered.

Payments are still being made to owners who appealed against court judgements prior to the latest judgement which was in Mi-Sol’s favour, it is hoped these will soon be coming to an end.

Swimming pool – owners have expressed their dissatisfaction at the tiling of the children’s pool, it doesn’t appear to have been done by a professional tiler.  Neill has contacted the contractor and is meeting with him later today.

The new gardening group started work this week and have made a great effort at blitzing the weeds and tidying up the park.  A letter was written to the previous gardeners stating that their services were no longer required.  A reply was received promptly in the form of an invoice, there was much debate as to whether payment or part payment should be made due to the fact that not a lot of work was carried out after the initial 5/6 weeks.  It was decided to get advice from APYME on this issue.

Plot 582 – This property was embargoed in 1987, after seeking legal advice with regards the sale, it was offered to A Arnold who agreed to buy it for €15,000.  It has an outstanding debt of €11,000 and it is unlikely that this debt will be recoverable but it will be recorded and filed in the office should at some future date somebody claims ownership.  A Arnold has paid a deposit of €3,000 received today at the meeting.

Plot 401 – Letters will be going out with respect to the AGM and will include an additional letter explaining the conditions of the sale of this plot as recorded in previous minutes.

Items to be included on the agenda for the AGM were requested and it was stated that if anybody wishes to stand as President their details should be submitted in writing before the end of the month to allow time for the information to be sent to UK etc.

An owner suggested adding the rules concerning future builds on the park and also maintaining a set standard for properties.  She also proposed that the President should be paid a token salary.

L Jimenez asked if there had been any progress with regards to the 3 original owners NIE numbers.  Neill replied that he had put this to the lawyer on Monday and it would appear that the son of one of the owners has relinquished all responsibility with regards to Mi-Sol, a letter was sent to a lawyer in UK by him but he cannot find the details of the lawyer or in fact the letter and is unco-operative.  Neill and L Jimenez are to make arrangements to visit the lawyer with an idea she wishes to put to them so that the matter can be resolved.

L Jimenez asked about old invoices from APYME, it would appear normal practice for APYME to keep invoices for 5 years then destroy them.  It is possible to recover old invoices but Neill asked for what purpose, to which there was no reply.

Neill explained these invoices should be at the disposal of APYME to consult during the process of comparing accounts with those of Lavado.

APYME are still trying to arrange a second meeting with Lavado who has been away.

It would appear that the water and electricity has been turned off in one of the shower blocks without the knowledge of the President.  A discussion took place with respect to the excessive use of community water, the problem is difficult to resolve.

When the pool opens there will be no control of the use of it from outsiders, the community have not got funds available to instigate a security system this year.

A discussion took place with regards to the possibility of updating the statutes, (to be looked into).  L Jimenez suggested supplying all new owners with a booklet explaining the rules of the park, this was accepted as a good idea and Neill asked L Jimenez to take responsibility for this.

Meeting closed 10.32