2011-02-01-Committee Meeting

1 de febrero de 2011 - Actas de Reunion (ING)
martes,01 de febrero 2011  11:46   Comunity Office - Type - Committee Meeting

Present Mr.P.Hopkins. Mrs.S.Shaw.Mrs.L.Jimenez. Mrs.S.Evans.Mr.J.Gwynn.Mr.P.Simpkin. Mrs.A.Aikinson. Mrs.C.McCarthy

Absent - Mrs.M.Taunton. Sn.P.F.Ortuno, Mrs.P.Ainger

Invited Guests - Sra.R.Andreu & Sra.F.Alenda from Andreu & Alenda Abagados.SC.

1.    The lawyers requested to be present at the meeting to:

(i) discuss the problem of who should be paying the costs of the cancelation of the court cases against those residents who
were part of the reconciliation process. Unfortunately the specifics of the reconciliation were not agreed.

Usually any court cases that are cancelled are paid by the party placing the certificate of debt, but some residents were
now clear of debt the court cases could not continue.
The problems are:-

(1) Should the community loose more money as the total amount credited greatly outweighs the amounts received from the C.A.M

account and Caja Rural Account?

(2) Is it fair that the residents in the reconciliation whose cases were cancelled face further charges? It was noted that

this could be an explosive catalyst.

(ii) The question regarding the recent letters sent out for plots 70, 605 & 649.

(a) Even thought the land that plot 70 has built on belongs to the community, and that permission was not given, we cannot

authorize or pay for the removal of said construction. We would be liable.

(b) The only action available will be legal action. The owner of plot 605 has been contacted previously by the committee, but

did not take heed, nor did the lawyers letter persuade him to act. The owner is in breach of community statutes.

(c) 649's debt certificate has been given to the lawyers to be presented to the courts, the owner has been notified. A

denuncia on behalf of residents has been presented to the Guardia Civil regarding the tenants, Their behaviour and their

breaches of Public Health and Safety, (we remind all residents to present a copy of their Passport if they would like to

collaborate in the complaint presented) The community needs to continue with the denuncias if the problems continue until the

appointment in the courts. This was also in the notification sent to the owner. The lawyers stated that they would go to look

at the plots and areas in person and report back their findings.

2.    We have received the 2011 Database, and the bills have been printed. The bills will be posted to those residents with

the minutes for the General Meetings of 2010.

3.    Balances:    Current Account: 12.592,41€    Saving Account: 20.000,00€

4.    We have paid for the publication of the judgment for Clifford to continue with the debt collection, and the paperwork

for the case against 492.

5.    The first monthly readings have been completed and will continue on the 27th of each month. The trimester readings will

continue as before.

6.    The committee was informed of the complaint from Mr. Morans regarding a letter sent by the lawyers.
The automatic payment on the 4th of the month was not received and wasn't in by the end of the financial year. The
payment for January came in on the 4th, but 1 payment was still missing. Therefore a friendly reminder was sent which did
not threaten by any means. For what ever reason 658's bills were not collected, which would have demonstrated that a
payment in December was not received.  25th January Mr. Morans complained and after providing a receipt was able to be

credited for the payment, the payment for December was paid on the 3rd of December without a concept. Note: When the

community receives an "Unknown Payment", a payment with no name, the information is published in the office and on the

internet for residents to see and find a payment.  Mr. Morans has requested an apology, and a list of the works pending for

the Opening License for the bar. Mr. Morans also complained about the rebate authorised by the committee from January to July

2010. He doesn't think this goes far enough and if the committee does not grant the rebate from the beginning, he would be

taking "Mi-Sol" to court.

7.    The inspection for the drainage system of the bar has been completed and we have had in one estimate for the work

needed.  The estimate will included new line finally connected to the main sewer rather than residential sewer, new piping

under the terrace to the connections of the Gents and Ladies toilets. Until the work is started, other works cannot be looked

at, we may have to replace the system in the toilets and for the bar area. Cost: 4.941,00€ + IVA. Further cost:1.282,00€ +

IVA, Two further quotes are needed before the work can be authorised.

We have also had the quote in for the new disabled toilet. 6.449,44€ [plans and planning permission doesn't need to be

obtained as the construction falls under the minimum size] Two further quotes are needed.

8.    Following the reconciliation credits, the committee agreed to credit the "Overcharge" as it was charged. Monthly or

quarterly depending. The treasure will start preparing the information.

9.    We have sent letters out to the tenants of the lock-ups, notifying them for renewal of the contract. There are 3

tenants who have yet signed up for the lock-up or paid. Their main accounts have been charged and have been requested to sign the contract.

10.    An owner has requested the bills to include IVA. The committee was reminded that we do not operate with IVA therefore the request could not be undertaken.

11.    During January the fumigator had a problem and was sent for checking. The cost for repairing the old was slightly cheaper than buying a new one. It was determined that there were pistons missing.

12.    The repairs to the swimming pool have been completed by Jeff. The committee would like to thank him for the work undertaken. A second leak has been fixed for the sump pipe work, but a further leak has been detected in the pipe work of one of the filters. The maintenance company have started, and the pool will be opening once the showers have been fixed. We are waiting for estimates.

13.    We have yet to receive the report on the state of the electrics in the pozo. Until the repair work has been undertaken the new sensor cannot be installed.

14.   We have had the inspection completed on the gates, and are waiting for the report and the estimates, we are trying to obtain further quotes.

15.    We are still waiting for the appointment for the bank to get the new signatories on the authorization.

16.    We have received the estimates for the cleaning of triangle T and will be charged to 649. We are waiting for the estimates for the repair of the basket ball pitch and children's playground, which will also be charged to 649.

17.    The estimate for the clearing of plot 256 was accepted, and will be charged to the owners account once the work has been completed.

18.    We are still waiting for the response from Iberdrola in reference to the transformer.
The next monthly committee meeting will be the 5th of March 2011 at 10:00